When you use the Open Author tool in SHMS to create an educational resource, you are able to import materials previously created in Google Docs. Google Docs is a free web-based application in which documents and spreadsheets can be created, edited and stored online.
We recommend using the Google Doc Import feature rather than adding a URL link to your Google Doc within an Open Author resource for a few different reasons:
- This feature makes it easy for educators to share resources they've built in Google Docs in a remixable format, with the added value of Open Author's powerful version tracking.
- You needn't worry about the permissions associated with your Google Doc.
Note: You must have a Google account to import documents from Google Docs.
Once you have started Open Author, you can import a resource from Google Docs.
- If you already have content in your Open Author resource you would like to keep, click the Add New Unit link, to the left of the editing window. If you do not click the Add New Unit link, the import will overwrite your existing content. You will not be able to use the "Undo" button to revert this change. If you are starting from a blank document, there is no need to click the Add New Unit link.
- Click the Import From Google Docs link.
- You will see a confirmation step. SHMS cannot access all of your documents, and no one at SHMS can access your documents without your permission - you specify only the document that you allow SHMS to import.
- Click the Allow button to allow SHMS to retrieve documents from your Google account or Deny to cancel the process.
- Once your documents have been accessed by the system, you can scroll through the list and select the item you would like to import.
- Click to select the document.
- Click the Select button.
The content of your document is imported into the text field where you can edit the resource directly in the Open Author tool. Once you are satisfied with your imported document, the next step is to describe your resource.